Microsoft Project

COURSE OUTLINE:

INTRODUCTION TO MICROSOFT PROJECT

• Describe how the Project relates to the discipline of Project management.

• Learn what the new features are in Project 2019.

• Navigate to the primary views available using the Ribbon.

• Choose Views that display task, resource, or assignment information.

• Select the table within views to change the information that is available to see and edit.

• Relate the features of the Project to the 5 steps for building a plan for Project.

• Learn new accessibility features in Project.

A QUICK AND EASY OVERVIEW OF MANAGING WITH PROJECT

• Create a new project and prepare it for data entry.

• Enter project tasks.

• Sequence the tasks.

• Define resources.

• Estimate Task duration and assign resources.

• Baseline the project.

• Track project progress.

SETTING UP A PROJECT

• Use multiple methods to create a new project from an Excel file and a SharePoint Tasks list.

• Establish one or more calendars to constrain resource availability.

• Configure Project to calculate the schedule from the Start Date forward, or from the Finish Date backward.

CREATING A WORK BREAKDOWN STRUCTURE

• Build and use summary and subordinate tasks.

• Understand and use milestones.

• Develop WBS Outlines.

• Assign completion criteria.

• Evaluate the WBS.

• Understand and use WBS templates.

IDENTIFYING TASK RELATIONSHIPS

• Understand the different types of task relationships.

• Understand and use various methods to create relationships.

• Determine and display task sequence.

• Understand and use lag, lead, and delay.

• Understand the new feature of Task Paths.

DEFINING RESOURCES WITHIN PROJECT

• Define resource types.

• Define individual resources that will be used on the project.

• Record the cost (s) of using each type of resource.

• Record the limit of availability for each type of resource by establishing a resource calendar and defining the maximum units of that resource.

MAKING WORK PACKAGE ESTIMATES

• Enter estimates for duration and costs for each task.

• Distinguish between task types and describe when each is appropriate.

• Describe the relationship between work, units, and duration.

• Describe the way Effort Driven scheduling is affected by work, units, and duration.

• Assign tasks to resources using the Team Planner view.

CREATING AN INITIAL SCHEDULE

• Calculate float and identify a project’s critical path.

• Understand and identify task constraints.

• Create milestones.

• Use the Task Inspector to troubleshoot the initial schedule.

CREATE A RESOURCE LEVELED SCHEDULE

• Adjust a project schedule to account for limited people and other resources.

• View the overall cost and schedule of a project.

• Identify resources that have been overallocated for a project schedule.

• Use multiple ways to adjust tasks and assignments to remove over-allocation for any resource.

MANAGING THE PROJECT

• Learn how to set a baseline.

• Lean how to enter and track project performance data.

• Learn how to apply different tracking methods.

• Learn how to perform a variance analysis on a project.

• Learn how to Reschedule Work.

• Learn how to inactivate tasks.

FORMATTING OUTPUT AND PRINTING REPORTS

• Print

• Views

• Formats

• Sorting

• Filtering

• Grouping

• Custom Fields

• Reporting

• Other File Formats